IBL Policy & procedures

The physical arrangement of safety equipment, and the Rules and Procedures for Laboratory Operations shall all be as determined by the Ion Beam Lab Advisory Committee;

Dr. Robert Webster, Chair

Dr. Hassaram Bakhru

Arthur Haberl

Dr. Mengbing Huang

Dr. William Lanford

Wayne Skala

COST FOR USE OF THE DYNAMITRON ACCELERATOR
(2008)

Daily Rate per hour (Day Hours ( 6 AM to 6 PM ) or Night Hours ( 6 PM to 6 AM ))

1. Standard Mode. Positive ions:
H, D, 3He, 4He, 9B, l2C, 14N, 15N, 160, 19F, 20Ne, 22Ne, 28Si, 31P, 35Cl, 37C1, 40Ar, Xe.

DayHours: $125.00 per hour
NightHours: $ 62.50 per hour.

A quantity discount (20%) is available for joining our Industrial Affiliates program:
$10,000 prepaid for 100 Day Hours or cost equivalent for a 1 year period following signing of an agreement.

Payment is net, 30 days, 5% per month additional thereafter.

2. Special Modes. For other ions and electrons the rate must be negotiated. Startup charge for operations involving new, hazardous, or highly reactive materials is $2.000.00.

3. Minimum Time Requirement: for any nonstandard mode which requires opening the accelerator to set up for that mode, five days (40 Day Hours) minimum time will be charged. This cost may be shared by several users.

4. Technical Assistance: Machine shop facility, electronic trouble shooting or similar special requests, the rate is $50/hour.

* To be billed monthly.

* Rates to be adjusted annually as of January 1st.

* Checks must be made payable to:
The Research Foundation of SUNY, and must be mailed to:
Ion Beam Laboratory, University at Albany , 1400 Washington Avenue , Albany , NY 12222

Note: Accelerators must be controlled by a trained and authorized operator. The laboratory does not supply operator services. Arrangements must be made through faculty or private parties supplying these services. Operator training is available for persons who make extensive use of the accelerators.

Direct any inquiries to:
Director, Ion Beam Laboratory
or Art Haberl, Asst. Director
(518) 442-4480

COST FOR USE OF THE EXTRION IMPLANTER
(2008)

Setup charge for each operation $70.00

Time charge for implantation, $30.00 / hour
rounded to nearest whole hour

Minimum charge per operation $100.00

A quantity discount (20%) is available for joining our Industrial Affiliates program:
Refer to price sheet “COST FOR USE OF THE DYNAMITRON ACCELERATOR” or inquire at address listed below.

Payment is net, 30 days, 5% per month additional thereafter.

Samples may be mounted together for simultaneous implant, to the extent allowed by Laboratory or user's sample holders. Rates are not affected by number of samples mounted or area scanned. (Depending on the particular sample holder used, the area scanned can be as small as 2-inch and as large as 8-inch diameter).

Checks must be made payable to: The Research Foundation of SUNY, and must be mailed to: Ion Beam Laboratory, University at Albany , 1400 Washington Avenue , Albany , NY 12222 .

Direct any inquiries to:
Director, Ion Beam Laboratory
or Art Haberl, Asst. Director
(518) 442-4480.

COST FOR USE OF THE TANDEM IMPLANTER
(2008)

Setup charge for each implant operation $70.00

Time charge for implantation, $30.00 / hour
rounded to nearest whole hour

Minimum charge per operation $100.00

Special Modes other than implantation.
For other than implantation use, the rate must be negotiated.

A quantity discount (20%) is available for joining our Industrial Affiliates program:
Refer to price sheet “COST FOR USE OF THE DYNAMITRON ACCELERATOR” or inquire at address listed below.

Payment is net, 30 days, 5% per month additional thereafter.

Checks must be made payable to: The Research Foundation of SUNY, and must be mailed to: Ion Beam Laboratory, University at Albany , 1400 Washington Avenue , Albany , NY 12222 .

Direct any inquiries to:
Director, Ion Beam Laboratory
or Art Haberl, Asst. Director
(518) 442-4480.

ACCELERATOR SCHEDULING POLICY

SCHEDULING MEETING: Each Wednesday at 11:30 AM in the

Ion Beam Lab conference room.

SCHEDULING RULES:

First priority will be given to users who requested time on the previous week and were unable to get a scheduled block (but time will not be scheduled for them prior to the proper scheduling meeting). Users who appear at the meeting and negotiate for use time shall have next priority. Users may telephone their requests to the secretary, but will have a lower priority unless clear and acceptable reason is given for non appearance. For telephone requests, a first, second and third choice should be stated.

SCHEDULE TIME BLOCKS: 1 hour blocks, 24/7.

USERS WHO FAIL TO START OPERATION AT THEIR SCHEDULED TIME:

If the user does not start within 15 minutes of the scheduled time and has not arranged to post a notice of when operation will start, then any other user may take that user’s time period. Users who intend to start late should state the time at the scheduling meeting or should call and ask to have a notice posted for their starting time.

CHANGES IN PLANS:

Anyone who has time scheduled on the accelerator but has to change plans so as not to use any or all of their assigned block should notify the Accelerator Lab as soon as possible so that others can use the available time.

ACCELERATOR OPERATOR TRAINING POLICY

All control of the accelerators, implanters and associated beam equipment shall be conducted only by or under the direct supervision of persons certified by the Director or his designee as “Authorized Operators”. Such operators are responsible for the safety of all equipment being so controlled and all personnel permitted to be in the immediate area.

The Laboratory shall not be required to supply authorized operators for any user purposes, but shall attempt to meet the users’ needs by arranging appropriate training.

The Director shall designate training instructors and shall authorize training sessions and materials to meet the needs for qualified user-operators.

UNIVERSITY DOSIMETER POLICY

All users working in the accelerator and target areas must wear assigned dosimeters during the time they are in those areas. Use is not optional; it is required by University regulations. All regular users have been assigned their own badge. All others, with the exception of escorted visitors, must obtain an appropriate dosimeter badge and wear it while in the target areas. Short term visitors to the target areas must be escorted by a person wearing an assigned dosimeter.

Target Room Users' badges are so identified and are to be used only by persons doing data taking in the target room under the supervision of an authorized accelerator operator (who must be present and operating the accelerator). Persons using Target Room User’s badges must print their name in the visitors' badge logbook, along with date and time. When returning these badges before leaving the building, the user must fill in the remainder of their line in the logbook before returning the badge to the rack.

Authorized Operators’ badges are so identified and are to be used only by persons who are authorized operators but who use the accelerator infrequently (and thus do not have assigned dosimeters). Authorized operators using these badges must fill in the assignment cards and continue to use the same badge until it is replaced at the quarterly badge change.

Rules for Use of the Machine Shop

1. No person will be permitted to use machine shop equipment without written authorization from the Director or his appointed representative. Failure to observe safety rules, shop rules, or abusive use of the equipment will be grounds for denying shop privileges.

2. No person shall operate the machines in the shop unless there is at least one other person working in the shop or in one of the three rooms immediately adjacent.

3. Users of the machine shop are responsible for cleaning the machines and surrounding areas immediately after use.

4. All tools shall be returned to their storage areas immediately after use. Milling cutters, drills and lathe tools SHALL NOT be left in the machines.

5. Safety glasses or face shields shall be worn at all times while operating the machines.

6. Surplus material and stock shall not be left on the workspaces, but shall be returned promptly to the storage racks.

Policy on Use of the Laboratory Facilities

1. The laboratory is not a social club. Studying with friends will be done elsewhere. Visitors will be allowed during normal working hours only.

2. Undergraduate users of the laboratory are expected to perform their work during the normal work day, and should not use the laboratory during other hours unless actually engaged in operating an experiment.

3. The secretary's desk, typewriter, and other equipment are not public facilities, and are not to be used at any time.

4. The conference room is available for study if no conference is in progress. It is not a private office, however, and the door shall remain open.

5. Each work area has a tool-box for use by everyone. This arrangement does not work unless tools are continually returned instantly after use.

6. We are all responsible for cleaning up before leaving for the day. Coffee cups, paper, scrap, machine shop shavings, etc. must not be left for the next user to clean up.

7. The outside door is kept locked when the secretary is not at her desk and during non-office hours. Please do not leave this door open or open from downstairs unless the person properly identifies himself.

8. The telephones are to be used for local calls only. We have records of all long distance calls made, and we check to make certain that all long distance calls are strictly for business.

Administrative Control and Radiological Protection Procedures

Part I

A. Introduction

Persons using radioactive materials and radiation generating devices within the Laboratory are required to familiarize themselves with the pertinent documents setting forth the regulations for radiation-safety including:

1. New York State Department of Health, State Sanitary Code, Chapter XVI, "Ionizing Radiation."

2. New York State Department of Labor, Board of Standards and Appeals, The Industrial Code, Rule No. 38, "Radiation Protection,"

Copies of these two documents are available in the Director’s office.

It is the responsibility of the Radiation Safety Officer to ensure that all personnel, including visitors, who use the facility are instructed in the radiation hazards present and the emergency procedures in use at that time. If either the hazards or the procedures changes all personnel associated with the installation shall be informed immediately of the change by the Radiation Safety Officer.

B. Radiation Exposure Guides

The values listed in the above mentioned documents for radiation exposure of personnel which include both internal and external exposures, are not to be exceeded. Any exposure exceeding these limits shall be termed a technical overexposure and shall

immediately:

1. Result in the removal of the individual or individuals from further exposure until his exposure history is again within the guides.

2. Initiate an investigation by the Radiation Safety Officer who in turn shall report as required to the regulating agency as prescribed in the pertinent documents.

It is the policy of the Laboratory that these regulations will be strictly followed. It is also the policy of the Laboratory that each person working in the Laboratory shall assume responsibility for good safety practices, including adherence to all rules and regulations established by the Operations Committee. All experiments shall be conducted in accord with any limitations or conditions established by the Advisory Committee for individual experiments.

RADIATION PROTECTION

Condensed Tabulation

For persons 18 years of age or over. If person is under 18, maximum permissible dose is 10% of the specified amount.

WHOLE BODY

Rem

Maximum permissible yearly dose 12 a

Maximum permissible accumulated dose 5(N-18)

General permissible yearly dose 5

Maximum permissible quarter-year dose 1.25

Weekly dose to give 5 Rem/yr 0.1

Continuous occupational dose rate (40 hr. week) 2.5 mr/hr

Note: a. Maximum permissible yearly dose applicable only with special further

requirements.

b. For beta or x-rays below 40 kev average, the above values may be doubled. Also, if the gamma does not exceed the above values, the beta plus gamma sum may be doubled.

EXTREMITY

Rem

Maximum permissible yearly dose 75

Maximum permissible quarterly dose 18.75

SKIN

Rem

Maximum permissible yearly dose 30

Maximum permissible quarterly dose 7.5

NEUTRON WHOLE BODY

Neutron RBE Flux to give 0.1 0.1 Rem MPD

energy Rem in 40 hr (n/cm2-wk)

(n/cm2-sec)

Thermal 3 670 96.0 x l0 6

100 ev 2 500 74.3 x l0 6

5 kev 2.5 570 81.7 x l0 6

20 kev 5 280 40.0 x l0 6

0.1 Mev 8 80 12.0 x l0 6

0.5 Mev 10 30 4.33 x l0 6

1.0 Mev 10.5 18 2.64 x l0 6

2.5 Mev 8 20 2.88 x l0 6

5.0 Mev 7 18 2.64 x l0 6

7.5 Mev 7 17 2.40 x l0 6

10 Mev 6.5 17 2.40 x l0 6

10 to 30 Mev - - - 10 1.44 x l0 6

RBE

X, b,g 1

Protons 10

a(low energy) 20

Administrative Control and Radiological Protection Procedures

Part II

Safety Features Provided at the Ion Beam Lab

The highly variable location and intensity of radiation hazards in the restricted area of the laboratory requires numerous and overlapping safety measures for personnel protection. All persons making use of the facility must recognize and understand the use of all warning signs and of the system guarding entrances to the restricted area. All persons using the accelerator or its target regions must be thoroughly familiar with the warning system,, emergency shutdown devices, and facility safety procedures.

RESTRICTED AREA

This area of the laboratory, including the accelerator area and all target regions, is permanently shielded from the rest of the laboratory by 4 feet of poured concrete and is restricted to access by authorized persons only. Visitors and service personnel may be allowed access when all accelerator power is shut down, but must never be allowed to go unescorted beyond hallway safety gates when oscillator filament power is on.

ACCELERATOR OPERATOR

Accelerator operations will be controlled and coordinated from the control room console by an authorized accelerator operator. This person shall have sole responsibility for the operation of the machine and its related safety system during such time as the operator is "on duty." Whenever filament power is on, all personnel access to the restricted area must be coordinated with the accelerator operator, To facilitate this coordination of operations, a barrier gate is placed in the hallway such that normal access to the restricted area will require walking through the control room and past the console.

For rules and procedures regarding accelerator operation, see Section B of the Rules and Procedures

SAFETY GATES

Entrance to the restricted region and to some areas within the region are blocked by doors or free-swinging gates which are electrically interlocked to the safety system, If filament power is on, no one should disturb or pass through these gates without first checking with the accelerator operator,

The 0 degree door is always locked to prevent its use as an entrance, but may always be used for emergency exit. When using electron beams, the 90 degree door is also locked, and is opened by use of the console operations keys (this does not prevent use of either door as an emergency exit at anytime).

SCRAM SWITCHES

Emergency shutdown Scram Switches are located on the walls in the restricted area. Pushing on the front panel of these units will shut down the accelerator and prevent it from being turned on until the accelerator operator enters the restricted area and resets the switch. SCRAM SWITCHES MUST NOT BE RESET BY ANYONE EXCEPT THE ACCELERATOR OPERATOR.

AURAL WARNINGS

I P.A. system announcements are available throughout the laboratory building.

2. A large horn in the restricted access area is energized for several seconds at startup.

3. Gates not interlocked to accelerator are tied to a warning alarm at the console.

VISUAL WARNINGS

1. A warning sign at the hallway T junction is lit when oscillator filaments are on, warning of impending operation.

2. A flashing red light system warns that high voltage is on. Lights are located near the console,. at the hallway T junction, at the hallway barrier doors, and in each Scram switch as noted in item 1 of emergency shutdown.

EMERGENCY SHUTDOWN

1. Scram switches are located at each of 4 target regions, and on the wall at either side of the accelerator. Units are push-panel clear plastic with printed instructions, back-lit by red flashing lights as indicated in item 2 under visual warnings.

2. Safety gates are located at each hallway entrance to the restricted area and at the entrance to the magnet-accelerator region. The hallway gates, and any existing gates in the target areas may be either interlocked or tied to visual and aural warnings as the situation dictates.

SAFETY SHUTDOWN

1. The visual warning box in the T junction of the hallway also contains safety plugs which can be removed and worn by personnel; the absence of any plug prevents operation of the accelerator high voltage.

2. Area radiation monitors my be interlocked as the situation dictates.

3. A keylock on the console Prevents high voltage activation by unauthorized personnel. When using electron beams, this same keyset is used for opening the door to the restricted area, thus assuring accelerator shutdown when personnel enter the area.

Administrative Control and Radiological Protection Procedures

Part III

Rules and Procedures for Laboratory Operations

The following rules and procedures as well as those set forth in Part I, "Administrative Control and Radiological Protection Procedures must be adhered to:

Section A General.

Authorized persons only are permitted in the restricted area. Visitors and university support personnel may be granted access to the area when oscillator filament power is NOT ON, provided that an authorized laboratory worker monitors their presence. When oscillator filament power is ON, all visitors to the restricted area must be escorted

Each person working in the laboratory will be assigned a film badge bearing his name and badge number. These badges will be normally placed in a rack at the entrance to the laboratory and must be returned on the rack on leaving. These must be worn during all time inside the restricted areas (target room and accelerator).

Periodic survey of the radiation dosimetry badges will be made in a specially equipped laboratory and the readings of each person's badge will be kept as permanent record of radiation exposure. The periodic dosimeter readings of personnel using these will also be noted as permanent record of exposure.

Short-term visitors (such as salesmen and tour groups) will not need dosimeters, but must be escorted by laboratory personnel who are so equipped.

When the "H.V. on" horn sounds, all persons within the restricted area shall leave immediately unless they are positioned by immediate and specific arrangement with the accelerator operator. If for any reason the person is unable to depart from the restricted area, or is uncertain of the circumstances, THAT PERSON MUST IMMEDIATELY PUSH THE NEAREST SCRAM SWITCH, AND MUST NOT RESET THE SWITCH. (This switch will prevent operation of the accelerator); resetting scram switches is the specific duty of the accelerator operator.

The interlock system is designed to prevent exposure of persons to hazardous conditions. Its design and implementation shall be strictly controlled by the operations committee and maintained by the accelerator technicians, NO ONE SHALL BYPASS OR OTHERWISE ALTER THE INTERLOCKS EXCEPT AS DIRECTED BY THE APPROPRIATE MANAGEMENT AUTHORITY.

Good housekeeping is both the Laboratory safety and radiological safety requirement, Each person working in the laboratory is responsible for adhering to good housekeeping requirements.

Section B, Accelerator Operation

Accelerator Operator.

All operation of the accelerator shall be performed by an authorized accelerator operator with at least one other person in the immediate vicinity who is familiar with the laboratory and its emergency procedures and equipment. When several members of an operating group are authorized operators, one of such persons will assume the role of accelerator operator at any given time and shall indicate so by name in the console log. Appropriate lines on the logbook sheets are labeled for this purpose. During this time, that person will be solely responsible for following the rules and regulations for accelerator operation and safety, as provided in the Laboratory Handbook. If this operator leaves the area, he must either shut down the accelerator or transfer responsibility to another authorized operator, who shall then immediately sign in as the current accelerator operator,

After turning on console power, the operator shall close the hallway barrier gate before entering the accelerator room. After turning on oscillator power, the operator shall conduct a thorough visual inspection of the area to assure that no one is accidentally left in the accelerator or target areas, and to assure that no hazardous operating condition exists

In the event of long delays or other operations prior to turning H.V. on, the operator shall make another visual inspection before turning H,V. on.

All persons using the target room during accelerator operations shall coordinate their activities with the accelerator operator.

when the accelerator is shut down, the console key shall be immediately returned to the key storage area.

All operations shall be logged by the operator according to current logbook practices.

In the event of activation of any of the safety interlocks during operation, the accelerator operator shall inspect the appropriate location to ascertain the cause of the tripout. The operator shall assure that safe operation will result before resetting scram switches, and shall inspect the area as necessary to assure personnel safety before again operating.

RECOMMENDED PROCEDURES TO BE FOLLOWED AT ALL TIMES

1. Any defects noted during the operation of the machine should be reported immediately to the laboratory assistant director or other appropriate persons, and operations should be halted until the trouble has been cleared.

2. All the interlocks should be checked periodically and their condition entered into the daily log.

3. The danger of radiation injury due to cold discharge resulting from high voltage being applied to a beam tube, even without a beam source installed, cannot be over emphasized. Due to the outgassing of the epoxy joints the glass, the metal dynodes, etc., and the breaking loose of free electrons from various surfaces due to high voltage gradients that are applied to the tube, there is an acceleration of particles down the tube even if no beam source, per se, is installed. This particle acceleration can and does create a radiation hazard as great as any other beam current of comparable magnitude. Hence no one should remain in the Accelerator area with high voltage on. In case of electron beam operation, no one should remain in the target room when high voltage is on. In the event that someone is authorized to enter the Accelerator Room with high voltage on, the following DON’TS are to be followed:

a) Never enter without a survey meter.

b) Never enter without a film badge or a pocket dosimeter.

4. If the machine is operating with the ion source on and is accelerating positive ions, the most intense X-ray flux is alongside the vessel at about the middle. There is also a danger of fast neutrons being produced at the target, especially from protons on a copper target above 2.0 MeV proton energy. If the machine is in the electron configuration, the greatest danger is in the magnet area and the target rooms due to X-rays and/or electron beams. If a target is used, the greatest danger arises from X-rays. If a thin window is being used then a danger exists from electrons in air.

As little as one microampere of electrons will produce severe skin destruction. For this reason, survey meters with thin wall chambers should be used by personnel to detect electron beams.

NEVER, repeat, NEVER stand directly in front of the electron beam window while high voltage is ON! There is extreme danger due to electrons from cold discharge in the beam tube.

An observer should never be allowed in the restricted area when the electron beam current is ON due to extremely high X-ray levels.

High Voltage Hazards

1. When one is working on the oscillator, care should be exercised to ascertain that the high voltage is OFF, the shorting bar (upper right rear corner looking from the back of the oscillator cabinet) is DOWN and the wall disconnect switch is off.

2. When operating the ion source for an open air test, care should be exercised, to prevent accidents to operators and damage to equipment, by grounding the terminal and by remaining at safe distance from the stack and the open vessel, Any measuring equipment must be connected with the generator off.

3. Similarly, during open air tests of the electron gun, the procedures mentioned above should be closely adhered to.

SF6 Pumping System

SF6 should never be blown off in a non-ventilated room, especially with an open flame or exposed heating element present, since this gas gives off raw fluorine during decomposition which causes severe, slow healing, skin burns and, combined with hydrogen, forms violently explosive mixtures.

SF6 gas should not be blown off since it is very expensive, is heavier than air, and could cause suffocation of workers in the area.

High pressure gas from the Dynamitron should never be blown off with workers in the area since the high noise level could cause permanent damage to the ears, Ear protectors are provided for use by the persons operating the gas handling system.

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